John M. Hoffman & Associates CPAs
We currently use "BAE Systems" as a
service to send secure emails of confidential documents. We do not use this for
everyday emails back and forth with clients but we do like to use this when
sending confidential attachments such as a "pdf" of your tax return.
Encrypted Email - How does it
We have subscribed to
this service which allows us to send secure emails. It cost you nothing to
receive emails from us this way.
We will send you a secure
email (only when we are transmitting personal information).
The first time you receive a secure
email through BAE Systems, there will be a link for you to a "Register".
Click the "here" to register where you enter a name, your password, and a
security question. PLEASE try to remember your password. Hit the "Register"
box and you then have a chance to "login", using your password.
When you are locked in you essentially have an "inbox" and
you should see an email from me. You click on the email and you should see a
yellow bar where the attachment is. Click on the blue "download" to download
the pdf that was sent to you by this secure method. On my screen the pdf
shows at the bottom left after downloading.
These emails will expire
with time so don't think you can go back in nine months and retrieve your
tax return. I always suggest that after you download it you save it
someplace secure on your computer.
You can "reply" back to
me from this email system, and you can even include an attachment which
comes to me secure. If you ever need to send me something secure you can ask
me to send you a secure email and you can then open the email and reply with
PLEASE do not reply "thanks" or something using this
email because every email that is sent to me this way requires me to go to
login etc. So - just use that feature for sending something secure and use
normal email for normal enamil (like thanks I got it, or "wow - you are